How-to-guides
Updated:
May 2, 2024

How to Configure Teaching Periods in Preferences

For forms with extended periods covering an academic year or semester, dividing the year into smaller teaching periods ensures accurate week selection for specific course instances. Here's a comprehensive guide on how to set up Teaching Periods within Preferences:

In Form Designer

Teaching periods can be configured in the settings page when creating a new form. Begin by establishing the general form period; only weeks within this period can be used for configuring teaching periods. Follow these detailed steps:

  1. Enable Teaching Periods: Toggle the "Teaching Periods" option to enable this feature.
  2. Assign Label: Assign an appropriate element label to the teaching period section. This label will serve as the header in the submitter view.
  3. Provide Description: Offer clear and informative element descriptions for the teaching periods. The description will be accessible to the submitter via an "?" icon, helping them understand the purpose of this selection.
  4. Add New Teaching Period: Click on the "Add New Teaching Period" button to begin configuring a new period.
  5. Select Date Range: Choose a suitable date range within the general form period for the teaching period.
  6. Assign Names: Give a descriptive name to each teaching period to distinguish it from others.
  7. Repeat as Needed: Add as many teaching periods as necessary to accommodate the form's requirements.

In Form Submission

Once Teaching Periods are enabled and configured in the Form Designer, they become available to the form submitter on the start page. Here's how they function during form submission:

  • Selection Process: Submitters will encounter the configured teaching periods in a dropdown menu on the start page. They can select only one teaching period per submission.
  • Filtering of Dates: Upon selecting a teaching period, subsequent steps in the form-filling process will display only the corresponding weeks or dates. For instance, if Semester 1 covers weeks 1-12, only those weeks will be available in the weeks tab; the rest of the year will be disabled.

This feature significantly aids submitters in selecting the correct weeks, thereby enhancing data quality and streamlining the form submission process.

Customer unique training

This class is available to receive tailor made for your database set-up. Just fill out the form below and our product expert will get in touch with you to set-up your bespoke class.
I want a bespoke class